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The Institute for Climate and Sustainable Cities (ICSC) is seeking applicants for the full-time position of RE-Charge Pilipinas (RCP) Facility Administrator. The Facility Administrator will be based at the ICSC RCP office in Tacloban City. Due to the pandemic, majority of ICSC staff work remotely, a status subject to periodic evaluation.

ICSC values diversity and is an equal opportunity employer. If you fit the role and possess the desired qualifications, please email the following documents to jobs@icsc.ngo on or before November 18, 2022:

  • Letter of Intent (addressed to Ms. Junilyn Silvestre, Associate for Administration and Finance)
  • Resume (do not attach photos)

ABOUT THE PROJECT

RE-Charge Pilipinas (RCP) is a post-typhoon Yolanda (Haiyan) initiative of the Institute for Climate and Sustainable Cities (ICSC). The project aims to advance community-driven renewable energy interventions that promote resilience and inclusive, low-carbon development. Powered by a 9.75-kilowatt solar power system, the RCP project is housed in a facility located near the city’s port and within Tacloban’s commercial district.

It is the home of ICSC’s Solar Scholars and RE-Serve Corps program which trains climate change survivors in designing, assembling and deploying modular energy systems, namely the RCP-initiated solar TekPaks; facilitating Solar Scholars Training workshops; responding and managing response actions to provide renewable energy to frontline communities and local governments hit by disasters and blackouts.

RCP works closely with climate change and disaster survivor communities, women’s groups and community organizations, local governments and CSOs, farmers’ and fishers’ associations, renewable energy providers and electric cooperatives, state colleges, and researchers to advance and fast-track resilient low carbon development, particularly in Eastern Visayas.

TERMS OF REFERENCE

The RCP Facility Administrator will report directly to the RCP Coordinator and assist the Associate for Community Resilience and the ICSC Administration and Finance Team (AFT) in effectively monitoring the financial transactions of RCP and ensuring that these transactions comply with ICSC’s financial management protocols.

A. Responsibilities

1. Perform key administrative tasks:

a. Ensure the timely, efficient, cost-effective maintenance of operations and security of the facility, in particular:

    1. Ensure facilities, equipment and supplies needed for RCP operations are available, operational, and well-maintained;
    2. Provide logistical support to ensure regular maintenance of the facility;
    3. Conduct regular inventory of equipment and supplies in collaboration with RCP Team members, and submit the inventory report to the RCP Coordinator and the ICSC Administration and Finance Team (AFT);
    4. Assist the RCP Coordinator in supervising the work of the facility watchman/maintenance staff and the reliever;

b. Handle the renewal of government permits, annual insurance of the facility and other documentary requirements;
c. Properly maintain soft and hard filing systems under the guidance of the RCP Coordinator;
d. Assist the RCP Coordinator and/or designated project focal person by providing logistical support to RCP programs and projects;
e. Act as the first point of contact within the facility during working hours to ensure communications to the RCP office are received properly and queries are dealt with in an effective and efficient manner.

2. Perform key financial tasks:

a. Facilitate the proper request, replenishment, disbursement, reporting and submission of operational funds for the effective maintenance of the RCP facility;
b. Ensure and facilitate payment of permits, insurance, rent, utilities and supplies; maintenance staff and reliever;
c. Timely disbursement of service fees, contractors’ fees and allowances of interns and volunteers;
d. Monitor the monthly maintenance cost of the facility, coordinating closely with the Associate for Community Resilience and AFT;
e. Secure and file receipts, invoices, purchase orders and other financial documents;
f. Provide regular reports to the RCP Project Coordinator, Associate for Community Resilience, and the AFT on RCP financial expenses.

B. Qualifications

  1. Preferably a Bachelor’s Degree in business administration or accountancy, or related courses relevant to the abovementioned tasks
  2. Knowledge and skills in using Microsoft Office and accountancy software;
  3. Trustworthy and good sense of leadership;
  4. Strong analytical skills and attention to detail;
  5. Strong communication skills (verbal and written);
  6. Can work independently and with a team; and
  7. Willing to learn new skills.

C. Salary and Benefits

The Institute offers a generous package, including an annual 15-day paid vacation leave and 15-day paid medical leave; menstrual, maternity, and paternity leaves; and full employee third-party health service coverage.

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The Institute for Climate and Sustainable Cities (ICSC) is seeking applicants for the two (2) full-time positions of Analyst for Climate Finance and Governance. The Analyst will be based at ICSC’s main office in Quezon City. Due to the pandemic, all ICSC staff work remotely, a status subject to periodic evaluation.

ICSC values diversity and is an equal opportunity employer. If you fit the role and possess the desired qualifications, please email the following documents to jobs@icsc.ngo on or before November 25, 2022:

  • Letter of Intent (addressed to ICSC’s Executive Director)
  • Resume (do not attach photos)
  • Portfolio of work samples (writing works, research papers, case studies)

TERMS OF REFERENCE

The Analyst for Climate Finance and Governance will be reporting directly to the Unit Head of the Institute’s Climate Finance and Governance Team (CFGT).

A. Responsibilities

  • Assist the CFGT unit head and fellow team members in everyday tasks and coordination;
  • Support the implementation of the CFGT’s identified work agenda;
  • Liaise internally with ICSC teams on specific CFGT agenda items;
  • Gather and analyze relevant data on issues such as, but not limited to, climate finance, climate change, environment, and gender;
  • Lead or support the implementation of technical research on relevant issues agreed by the team and other ICSC teams;
  • Coordinate and liaise with relevant national government agencies, local government units, civil society organizations and other relevant stakeholders, in support of the development and implementation of CFGT’s work agenda;
  • Organize or provide support in organizing meetings, workshops, discussions, and other relevant events with partners and other stakeholders;
  • Complement existing efforts on fundraising and networking; and
  • Perform other duties in furtherance of The Institute’s objectives as requested by the supervisor

B. Qualifications

  1. Graduate of a 4-year course, preferably a Bachelor’s degree in one of the following disciplines: international affairs, social sciences, public policy, or other relevant fields.
  2. Knowledge and skills in using Microsoft Office;
  3. Strong analytical skills and attention to detail;
  4. Strong communication skills (verbal and written in English/Filipino);
  5. Can work independently and with a team; and
  6. Highly trainable; willing to learn new skills.
  7. Leadership experience, project management, events coordination, and/or additional language skills is a definite advantage

C. Contract Period

The Analyst will be working with the Institute under a 1-year contract with 3-month probation, with the possibility of extension.

D. Salary and Benefits

The Institute offers a generous package, including an annual 15-day paid vacation leave and 15-day paid medical leave; menstrual, maternity, and paternity leaves; and full employee third-party health service coverage.

ABOUT ICSC

ICSC is an international climate policy group based in the Philippines, working locally, nationally and globally to promote climate resilience and low carbon development, in particular among climate vulnerable countries. It is engaged with the wider international climate and energy policy arena, particularly in Asia. It is recognized for its role in helping advance effective global climate action and the Paris climate agreement.

To know more about our programs, sponsorship, and internship opportunities, you may reach us at:

Email:  info@icsc.ngo
Tel: (+632)  7755 1043
Address: 89-B Sct. Dr. Lazcano St., Brgy. Laging Handa,
Quezon City 1103, Philippines